Tualatin Federal Solutions

How to buy software and IT products from us

Updated

Federal, state and local buyers can buy from Tualatin Federal Solutions by purchase order after a written quote, or through a small business set-aside. This page explains which rules apply at each dollar level, what to send us, and where the nonmanufacturer rule changes the answer for brand-name software.

Buying methods at a glance

Which rules apply at each dollar level
How you buyWhen it fitsWhat the rules say
Government purchase card$15,000 or less (a micro-purchase)The card is "the preferred method to purchase and to pay for micro-purchases" (FAR 13.201(b))
Purchase order, open marketAny amount, no set-asideWe quote against your requirement and compete on price and service
Small business set-asideOver $15,000 and up to $350,000The nonmanufacturer rule and the limits on subcontracting do not apply (13 CFR 121.406(c)), so any publisher's product works
Small business set-asideOver $350,000The nonmanufacturer rule applies: a large publisher's software needs a waiver unless small US manufacturers' products are at least half of the order
SDVOSB set-aside, non-VA agencyAny amountThe rule applies "regardless of dollar value" (FAR 19.505)
VA SDVOSB or VOSB set-asideOver $15,000The rule and the limits on subcontracting apply, with a signed certificate (VAAR 852.219-76)
NASA SEWP, GSA scheduleOrders under those contractsWe do not hold either today; see contract vehicles and registrations

The thresholds come from FAR 2.101: the micro-purchase threshold is $15,000 and the simplified acquisition threshold is $350,000, both raised on October 1, 2025. The FAR is in the middle of a government-wide rewrite and agencies apply parts of it through temporary deviations, so your solicitation is the final word on which text applies.

Purchase card buys up to $15,000

For micro-purchases, the FAR says: "The Governmentwide commercial purchase card shall be the preferred method to purchase and to pay for micro-purchases." Ask about card payment when you request a quote, and the quote will say how payment works for that order.

Card buys also have a registration exception. FAR 4.1102(a)(1) excuses SAM.gov registration for "Purchases under the micro-purchase threshold that use a Governmentwide commercial purchase card as both the purchasing and payment mechanism." Your agency's card rules still apply, so check them before you buy.

Read the full guide: buying software with a government purchase card.

Purchase orders and open-market quotes

For buys with no set-aside, send the requirement and we return a written quote with part numbers, term, delivery date and the accessibility report. In fiscal year 2026, 81.8% of all federal awards for IT products and software were $350,000 or less, and the median award was $56,658, so most of this work is small, specific orders.

Small business set-asides

We are a small business under every NAICS code we list: 541519 (with the IT value-added reseller exception), 513210, 541512 and 423430. On a small business set-aside between $15,000 and $350,000, SBA's rule says the nonmanufacturer rule and the limits on subcontracting "do not apply to small business set-aside acquisitions with an estimated value between the micro-purchase threshold and the simplified acquisition threshold." That means we can supply any publisher's software, including the large brands, with no waiver.

Above $350,000 the nonmanufacturer rule applies again. A reseller then has to supply a small US manufacturer's product, or SBA has to waive the rule for that buy. SBA's class waiver list has no software row, so for a large publisher's software the contracting officer would request an individual waiver, unless small US manufacturers' products make up at least half of the order.

Veteran set-asides (SDVOSB and VOSB)

Veteran set-asides are where the rules are strictest for software.

  • Certification comes first. A firm must be certified by SBA "in order to be awarded a VOSB or SDVOSB set-aside or sole source contract." Our status: not certified; we have not applied for SBA VetCert yet. We describe the company as service-disabled veteran-owned only if SBA certifies it as an SDVOSB.
  • The nonmanufacturer rule applies. FAR 19.505 applies it "regardless of dollar value" to SDVOSB set-asides, and the VA applies it to "all SDVOSB and VOSB set-aside and sole source contracts above the micro-purchase threshold."
  • Software is the gap. SBA's class waiver list covers some IT hardware, such as off-the-shelf laptops, tablets and routers, but has no software row. A large publisher's software on a veteran set-aside needs an individual SBA waiver for that contract.
  • Subscriptions are services. SBA "will not grant waivers" for subscriptions and hosted software. On an SDVOSB or VA set-aside, passing most of the price to a large provider would break the 50% limit on subcontracting.

Our guide to what a veteran-owned reseller can supply on a set-aside works through a $100,000 example line by line.

Contract vehicles

We do not hold a GSA schedule, a NASA SEWP contract or any other contract vehicle today. SEWP VI is scheduled to begin November 1, 2026, and SEWP says its contract holders "can add new providers to their contract within one business day." If a holder adds us in writing, our contract vehicles page will name the holder and the contract number. Until then, we never claim a vehicle we do not hold.

What to send in a request

  • Product name, edition and manufacturer part number (if you have it)
  • Quantity, and for renewals the current license or contract number
  • Term start and end dates, or the renewal date
  • Delivery deadline and delivery city and state
  • The set-aside you plan to use, if any (or "not sure")
  • How you will pay: purchase card, purchase order or a contract vehicle
  • Whether you need the manufacturer's Accessibility Conformance Report (we send it by default)

Start a quote request. It takes about two minutes, and a person reads every one.

Questions buyers ask

Do you need to be registered in SAM.gov before we can buy from you?

For most buys, yes: FAR 4.1102 requires quoters to be registered when they submit a quote. One exception covers purchase card buys under the micro-purchase threshold when the card is both the purchasing and the payment method. Our SAM.gov registration is not active yet, and the contract vehicles page shows the current state.

Can a small business set-aside under $350,000 buy a large publisher's software from you?

Yes. Between the $15,000 micro-purchase threshold and the $350,000 simplified acquisition threshold, SBA's rule says the nonmanufacturer rule and the limits on subcontracting do not apply to small business set-asides (13 CFR 121.406(c)). We are small under every NAICS code we list, so we can supply any publisher's product on those buys without a waiver.

Can a VA veteran set-aside buy brand-name software from a veteran-owned reseller?

Only in limited cases. At the VA, the nonmanufacturer rule applies to SDVOSB and VOSB set-asides above $15,000, and SBA's class waiver list has no software row. A large publisher's software then needs an individual SBA waiver for that contract, or the order must be at least half small US manufacturers' products. The offeror also signs a certificate under VAAR 852.219-76.

Do you sell to state and local agencies?

Yes. We quote state, county, city, school and special district buyers by purchase order, following your own procurement rules. Our Oregon and Pacific Northwest page covers COBID certification and OregonBuys registration.

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